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Your days at work can often feel like they really drag, or else they go so quickly it feels like you don’t have time to get everything done. Being busy means it either feels like you have too much to get done in not enough time or everything takes way too long to finish. If you feel like you need more time in your day, you need some methods to speed things up. Since you can’t change how many hours there are in the day, you’ll have to find some ways to get things done faster. Fortunately, there are several ways to do this.
Don’t Let Email Distract You
Email can be one of the biggest distractions when you’re working. If you have notifications turned on for your email, you can end up having your work interrupted constantly. Instead of reading and replying to emails straight away, turn off your notifications. Check your emails at set times of the day, and allocate a certain amount of time to dealing with them. Tell people that if they have an urgent matter to address, they should call you or come and see you in person. You can stop being distracted by your email and get your other work done instead.
Use Document Templates
You can spend a lot of time creating new documents, from emails and presentations to contracts. When you make these documents, you likely want to follow the same formats, and you probably want them to be branded too. If you want to make this a lot easier, using templates is a smart thing to do. When you use templates to create your documents, you can quickly get started on the important content. A service such as Templafy can give you all of the tools that you need to create beautifully formatted documents quickly. Just choose the template that you need for the task you’re completing.
Do Your Work in Batches
We all like to think that we can multitask, but the truth is that we’re actually not very good at it. The human brain isn’t really built for multitasking, and you end up just doing several things more slowly and producing lower quality work. Instead, try grouping your work into batches. Group together tasks that require similar skills and tools so that you can line up what you need to do and get it done quickly and efficiently. For example, you might prepare some blog posts for the month at the same time, instead of spreading them out across the month.
Shorten Your Meetings
Meetings can also take up a large amount of your time. You’re not always completely in control of how long a meeting is, but you can often decide how long to make them. By having shorter meetings, you can reclaim your time. Even just being smarter with scheduling can help. If you often schedule a meeting to last an hour, but it’s usually done within 40 minutes, you can reclaim that extra 20 minutes by scheduling in something else.
The smart shortcuts should help you to speed up your day and get back some of your time at work.