This post may contain affiliate links.
Planning a wedding can be stressful at the best of times. But planning a large wedding in which you invite a couple of hundred guests or more can be even more stressful. After all, you have more people to cater for and manage on the big day. A lot of care and consideration will have to go into your plans to ensure that everyone who attends is comfortable throughout the day and really enjoys themselves. Not only that, though, but you might also have a few practical hurdles to overcome as well.
To ensure your big wedding goes off with a bang, here are some tips to help you get to grips with the big plans!
Find A Venue That Can Accommodate
Firstly, it will be necessary to find a venue that can accommodate everyone. You should inform all potential venue options of your final number of guests to make sure that they can fit everyone in. It’s not worth booking somewhere that is slightly too small and thinking that you will be able to squeeze everyone in – that simply won’t happen as most venues will have to follow fire regulations. The size of the building will dictate how many people they can have inside at any one time to be in line with these regulations.
Provide Plenty Of Activities
No one wants to be sitting around all day, especially at the reception. So, once the wedding breakfast is over, you will need to have a few things that can persuade people to get up off their feet. This will also encourage mingling so that many of the guests will chat to each other and introduce themselves. This will help everyone relax and have fun. The most obvious wedding entertainment is a band or DJ to get everyone dancing. But it’s also a good idea to have a few other activities as well so that the dance floor doesn’t get too packed. You might want to hire a Booth Boy Photo Booth and some giant sized games like Jenga or chess. Some couples also like putting some disposable cameras on the reception tables too so that people are encouraged to get up and take pictures of the celebrations. This then gives you a lot of pictures from different guests’ points of view.
Try To See Everybody
It’s important to try to see everyone who attends your wedding. This is even if you only get the chance to say a quick hello and thank them for coming. As there will be a lot of guests attending, it’s probably a good idea to plan how you will get around everyone. After all, there is no guarantee that you will bump into everyone on the dance floor! Some couples choose to welcome each of their guests as they enter the room where their reception will be. However, if you have more than a couple of hundred guests, then a receiving line could take a long time. Instead, you might just want to visit each reception table so that you can say hello to a few people at once.
Prevent Long Queues For Facilities
Lots of guests mean that there could be potentially long queues for the toilets and the bar. You don’t want to have any hold up such as these as they could spoil some of the fun for your guests. So, it’s worth thinking of ways you can reduce any queuing time. For instance, you might want to ask the venue if it would be possible to open up a second bar during the reception. If it looks like it is going to be a fine day, it’s always worth putting some portaloos outside as well to deal with any queues for the toilets.
Don’t Splurge On Favours
Many bride and grooms love buying small favours to give to their guests during the reception. However, if you have a lot of people attending, then this could easily creep up to become a very large expense. It’s best to skip the favours and use this money on another part of your wedding budget. After all, it could help you be able to afford a larger venue so that you can comfortably accommodate all of your guests.
Cut Down Travel
It’s best to have your ceremony and reception in the same venue when you have a large guest list as helping everyone get between two locations could prove to be very tricky. You might feel obliged to hire coaches for everyone, which could end up being very costly.
Enjoy your large wedding!